(Last updated on February 27, 2023.)
We ask all attendees to play their part in protecting the most vulnerable people in our community and making IAC23 as safe as reasonably possible. IAC23 will follow all local, state, and federal COVID-19 guidelines.
Conference organizers, volunteers, speakers, sponsors, and attendees take responsibility for and agree to the following COVID-19 policy. Organizers will enforce this policy throughout the event.
We expect cooperation from all participants to help ensure a safe environment for everyone. We further expect that all participants will acknowledge and respect individual COVID-related boundaries, such as social distancing, no-touch greetings, elbow touches instead of handshakes, etc.
Note: the policy may be updated.
We look forward to being back together in person for IAC23. As we return from three years of all-remote IACs, we are committed to the health and safety of all participants and are implementing safety protocols that all participants are expected to follow. However, please be advised there is a risk of exposure to COVID-19 in any event or public space, including the conference.
As a condition of entering the conference, you accept these guidelines and acknowledge, understand, and confirm that you will comply with the following guidance:
- You must wear a mask covering your nose and mouth, regardless of your vaccination status, while at conference programming. This includes Workshops, Main Conference sessions, social events, activities, and hallway spaces.
- Masks are not required in these situations:
- while you are actively eating or drinking – please do not eat in rooms where Workshops and Main Conference sessions are being held.
- Presenters may remove their masks when they are on stage during their session, as long as they maintain physical distance from the audience and other attendees.
- Workshop facilitators may remove their masks when they are presenting (and distant from attendees), but must wear their masks when working with workshop attendees.
- If you are unable to wear a mask, you must provide a medical exemption written in English by your health provider (details in the Medical Exemption section below), and provide proof of a negative COVID-19 test within the 24 hour period prior to your conference attendance.
Do not attend the conference if you:
- Are exhibiting any cold, flu, or COVID-19 symptoms such as, but not limited to: fever, sore throat, cough, congestion, runny nose, or loss of taste or smell (regardless of vaccination status)
- Have tested positive for COVID-19 within the 7 days prior to your arrival
- Are under any quarantine/isolation orders
- Are unable or unwilling to comply with IAC23, local, state, federal, and venue COVID-19 guidelines
Please do not enter the conference or the venue if you cannot confirm or comply with all of the above. If at any point during your time at the conference you do not meet all of the above criteria, you will be asked to leave the conference venue, at KUNVERJ’s sole discretion.
If you are exposed to COVID-19 or test positive for COVID-19 in March 2023, and are unable to attend IAC23, your registration is transferable until 48 hours before the first day of the conference. KUNVERJ can also work with you to apply your IAC23 registration fee to EuroIA23, IAC24, or other KUNVERJ-managed events. Exposures or positive tests prior to March 2023 follow the refunds and cancellations policy outlined on the IAC23 Registration Info page.
For your protection
IAC wants to promote a safe environment. The organizers commit to:
- Making disposable masks available at the conference registration desk
- Making hand sanitizer available at the conference registration desk as well as at central locations throughout the conference venue
- Working with the venue staff to optimize for event safety
- Maximizing opportunities for social-distancing and outdoor activities
- Providing opportunities for conference sponsors to directly support COVID-19 safety measures
Please contact firstname.lastname@example.org with questions, requests for additional information, or to discuss sponsoring our COVID-19 safety measures.
Medical Exemption Wording
If you are unable to wear a mask for medical reasons, you must provide the following at registration:
- a medical exemption statement written in English by your health provider (see details below)
- proof of a negative COVID-19 test within the 24 hour period prior to your conference attendance.
Once you present these items you will receive your lanyard and badge.
The medical exemption statement must be printed on the health provider’s letterhead, and include the following:
Please do not include any specific diagnosis or other personal medical information. Select the appropriate exemption rationale.
“I ____________________ (printed full name of medical doctor, registered nurse, physician’s assistant, or nurse practitioner), hereby confirm that _________________________ (printed full name of person to be exempted)
is unable to wear a mask that covers their nose and mouth due to:
- a pre-existing condition
- an adverse event following immunization
- due to another medical condition”
The exemption must also include:
- full name and designation / certification / license type of the medical professional making the statement (please do not use acronyms – write “Doctor of Medicine” – not MD): _______________________________________
- affiliation (full name of hospital or practice): __________________________
- business address (number and street, city/town, province/state/territory, country, postal code): ___________________________________________
- signature of medical doctor, registered nurse, or nurse practitioner: ___________________________________________
- date of exemption:
Month (name of month)_________ Day (2 digits)___ Year (4 digits): _____
If you will need to complete a formal medical exemption document as part of your transportation to IAC23, you may provide that form to IAC23 as long as it is signed by the medical professional and includes all of the information listed above.
This COVID-19 Policy was last updated on February 27, 2023. It is a living document, and will be updated regularly.